Overview
Date Posted: 06/03/2026
Req ID: 48377
Faculty/Division: Faculty of Arts & Science
Department: Dept of English
Campus: St. George (Downtown Toronto)
Position Number:
Existing Vacancy: Yes
Description:
Your opportunity: Reporting to the Department Manager, the Program Assistant provides general and administrative support for the department’s academic programs. Working closely with the TA Coordinator, the Program Assistant is responsible for job postings and payroll for Teaching Assistants. Working collaboratively with academic and administrative contacts, the Assistant responds to general inquiries, assists with events and room bookings, supports the admissions process and other activities for the Graduate Office, and ensures that various web pages and other databases are up-to-date. This is a term opportunity until June 2027.
Responsibilities
- Acting as the first point of contact for general enquiries
- Updating and maintaining records
- Collating and organizing materials
- Creating and updating job postings in the database
- Preparing draft correspondence using templates
- Collecting supporting documentation required for payroll and/or HRIS processing
- Processing payroll
- Determining logistical details and activities for events and/or programming
Essential Qualifications
- College Diploma (2 years) or acceptable combination of equivalent experience.
- Minimum two (2) years' relevant experience working in an administrative capacity, preferably within a post-secondary institution.
- Experience processing financial or payroll records.
- Experience maintaining filing systems and databases.
- Experience coordinating the logistical details for meetings and events, e.g., booking spaces, booking and setting up A/V equipment, arranging meeting schedules and catering.
- High proficiency with Microsoft Office Suite (Excel, Word, PowerPoint and Outlook).
- Excellent problem solving and customer service skills.
- Excellent interpersonal and communication skills (verbal and written) with a strong customer focus.
- Excellent organizational skills.
- Demonstrated skills in attention to detail and ensuring accuracy of work.
- Proficiency in writing routine documents and correspondence.
Assets (Nonessential)
- Experience with FIS or HRIS (or equivalent systems).
To be successful in this role you will be
- Communicator
- Meticulous
- Procedural
- Resourceful
- Responsible
- Team player
Closing Date: 06/11/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 07 -- $60,237 with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Note: This is a term opportunity until June 2027.
Diversity and Accessibility
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Full job descriptions are available for internal applicants only.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you may be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes.
Accessibility Statement
The University strives to be an equitable and inclusive community and seeks to increase diversity among its community members. We are committed to the Accessibility for Ontarians with Disabilities Act (AODA) and will provide accommodations as required for applicants with disabilities. If you require any accommodations during the application and hiring process, please contact
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