Program Coordinator, College of Arts and Sciences

Program Coordinator

Whitworth University is a residential campus shaped by learning, curiosity, and community life. This role is based on campus and requires consistent, in-person engagement.

Position Summary

Are you a dynamic and organized individual with a passion for higher education and a knack for coordinating English programs? Whitworth University is seeking a dedicated Program Coordinator to join the English Department and contribute to the vibrant academic community for which we are known. As the Program Coordinator supporting the English department, you will play a pivotal role in shaping the student experience, providing administrative support, and supporting our commitment to holistic education. If you are ready to make a positive impact on the lives of students and be part of a collaborative and innovative university, we invite you to explore this exciting opportunity with us.

Core Responsibilities

Administrative Support | 30%

• Assist in all aspects of ongoing department reviews, publications, and accreditation work.
• Assist department chairs in producing course schedules, faculty contract loads, and relevant updates to the university website and catalog.
• Onboard new faculty members and returning adjuncts/lecturers.
• Coordinate, gather, process, and distribute scholarship information.
• Assist with planning, coordination, and implementation of departmental, program, or CAS lectures and activities; book travel, process contracts, maintain visit itineraries, and advertise events.
• Support faculty job searches, including coordinating on-site candidate visits and travel arrangements.
• Coordinate travel arrangements for faculty and sponsored student travel.
• Coordinate communication between faculty and students using flyers, Canva, and emails.
• Take and distribute minutes for department meetings.
• Scholarship and endowments.

Supervisory Duties and Fiscal Support | 20%

• Hire, train, and supervise student workers; coordinate employment process, including entry of work authorizations, management of timecards, notices, etc.
• Process student on-campus employment agreements and payroll timecards.
• Monitor, track, and forecast departmental and program budgets; advise on purchasing decisions.
• Process payment requests, purchase orders, and reimbursements; complete monthly purchasing card reports for faculty as needed.

General Office Support | 20%

• Coordinate university support services with registrar, bookstore, Financial Aid, ITMS, food services, business office, academic affairs, print shop, publications, etc.
• Coordinate arrangements for classroom and office needs for departmental faculty.
• Provide technological support using the Internet and Microsoft applications, including the use of office machines in the departments.
• Provide logistical support for other campus duties and projects of department faculty.
• Create and maintain files, and archives, and generate reports for the departments, as needed.
• Coordinate service of building-specific facilities and administer requests for facilities and other university support services; designated as building monitor.
• Maintain office supplies for department work rooms, including printer maintenance as needed.
• Oversee the process of ordering textbooks, desk and exam copies, and library materials.

Specialized Functions | 20%

• Coordinate and execute English events, gatherings and retreats.
• Coordinate writing awards for the writing program.
• Oversee English video/DVD collection and literary magazine subscription database.
• Track and oversee hardcopy and electronic publications (Script and Rock & Sling) and related social media accounts.
• Assist with bi-yearly publication mailing for Rock & Sling.
• Oversee contributor and subscriber database and accounts payable/receivable for Rock & Sling.

Other | 10%

• Assist with CAS projects.
• Perform other related duties as assigned.

Qualifications and Core Competencies

• Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them.
• Work experience that matches the responsibilities of the position.
• University experience desirable.
• A personal commitment to the Christian faith and to the integration of faith and learning.
• A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts university affiliated with the Presbyterian Church.
• Knowledge of current academic, business, and administrative practices and procedures.
• Effective organizational, analytical, verbal, and written (grammar, punctuation, proofreading) communication and interpersonal skills.
• Demonstrated ability to work collaboratively with a wide array of constituents.
• The ability to multi-task and perform a wide variety of tasks with minimal supervision and multiple interruptions.
• Ability to supervise student employees.
• Ability to work with confidential information.
• Willingness and ability to learn new tasks and new computer programs.
• Ability to plan and schedule events.
• Demonstrated proficiency with Microsoft 365, and Adobe.

Other Details

Schedule.38 FTE | 9 months | 20 hours per week This position is considered part-time and is benefits-eligible; benefits are prorated based on FTE.

Whitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity. We seek candidates who are willing to engage with the university's mission and integrate their Christian faith into their work. Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references. A background check and sexual misconduct check will be required of the successful candidate.

Applicants must be legally authorized to work in the United States at the time of hire and maintain valid work authorization throughout the duration of employment, including those on OPT. Whitworth University does not offer visa sponsorship for this position.

You are on this webpage because a position at Whitworth sparked your curiosity. If you find yourself questioning hitting the apply button because you might not meet 100% of the qualifications, we think you should do it! When you click apply and submit an application, your application is reviewed by a committee of real, living, and breathing human beings who want to understand your background, experience and skills to find ways you relate to the key competencies needed for success in the position.

Looking for resources to help with writing a faith statement? Check out our faith statement resource page for more information.

Whitworth complies with all federal, state, and local nondiscrimination laws that are applicable to religious nonprofit institutions and does not engage in unlawful discrimination on the basis of race, color, national origin, age, sexual orientation, sex, or disability. With our Christ-centered commitment to building a diverse and inclusive community, the university encourages applications from populations underrepresented at Whitworth including members of racial/ethnic communities, women, and persons with disabilities.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete.

At Whitworth University, we are committed to supporting the well-being of our faculty, staff, and their families by offering an extensive benefits package. Eligible employees can enjoy a variety of benefits, including:

• Comprehensive medical, dental, and vision coverage
• Employer-matched 403 (b) retirement plan
• Tuition remission programs available for employees, their spouses, and dependents
• Life insurance and long-term disability coverage
• Accrued vacation and sick leave based on full-time equivalency (FTE). All staff accrue 8 hours of sick leave per month and 10 to 20 days of vacation per year, depending on employee category.
• 2 days of Floating Holiday leave based on full-time equivalency (FTE)
• Access to an Employee Assistance Program
• Resources for Christian vocation and calling
• No cost access to the University Recreation Center (UREC) and the Megan E. Thompson Aquatic Center
• 15 paid holidays throughout the year

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