Program Coordinator, CSTEP

Program Coordinator, CSTEP

Research --> Administration

New York, NY Full-Time/Regular

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

Position Summary:

We have an exciting opportunity to join our team as a Program Coordinator. The Office of Professional Development at NYU Grossman School of Medicine seeks a Program Coordinator to coordinate and execute student engagement, recruitment, and professional development initiatives funded through the New York State Collegiate Science and Technology Entry Program (CSTEP). This student-facing role manages day-to-day program operations, student organization coordination, conference funding, and event execution. The coordinator will collaborate with faculty, administrators, and student leaders to deliver programs that strengthen community and professional development across the medical school. This role is responsible for delivering programs that enhance student experience, retention, and professional readiness. This role also offers the opportunity to collaborate across departments and gain experience in program development within academic medicine. The Program Coordinator reports to the Senior Program Manager for Engagement, Mentoring, and Professional Development (CSTEP Director).

Job Responsibilities:

Recruitment and Outreach:

• Independently manage logistics for recruitment events, webinars, fairs, and campus visits
• Implement outreach efforts to prospective medical students and trainees and advise on engagement approaches to enhance pathway programs
• Maintain and update tracking systems for accurate records of outreach activities, attendance, and expenses
• Respond to inquiries from prospective students, providing information about educational opportunities and pathways at NYUGSOM
• Manage and execute logistics of major recruitment events, including welcome receptions, virtual open houses, and second-look programs
• Develop, maintain, and continuously update a comprehensive alumni tracking system for NYU Grossman School of Medicine OPD graduates, ensuring accurate records and ongoing engagement initiatives

Student Engagement and Programming:

• Serve as the first point of contact and primary liaison for 13 OPD-supported student organizations, providing advisement on event planning, policies, and operational processes
• Independently manage scheduling and facilitation monthly meetings with student leaders of OPD-funded student organizations and oversee implementation of student-led initiatives throughout the academic year
• Co-lead the development and delivery of student organization and student leadership training during orientation
• Partner with the Senior Program Manager planning and logistics for student participation in national and regional student conferences

Manage and execute logistics of highly-visible initiatives and major community-building events aimed at fostering a sense of community across the medical school

Serve as an OPD facilitator for medical student educational seminars

Program and Event Management:

• Manage implementation of programming and contribute to planning efforts in the following key CSTEP areas, including:
• Supporting, Educating, and Enriching care across Differences (SEED) Mentoring Program
• Queer Mentor Advising Program (QMAP)
• Pathways to Medicine Program (BS to MD Pathway)
• Manage and execute logistics of community building events for students, trainees, and faculty at NYUGSOM, ensuring smooth operations and alignment with program goals
• Drive execution of Professional Development programming for medical students and contribute to ongoing enhancement, including signature initiatives such as, but not limited to:
• Annual State of Women in Science and Medicine program
• Women in Sub-Surgical Specialty programs
• Affinity and First-Generation/Low-Income (FGLI) programming
• Professional Clothing Closet
• OPD Book Club

Partnerships and Operations:

• Collaborate cross-functionally with stakeholders across Education, Faculty, and Academic Affairs (EFAA) to design and deliver joint programming, such as wellness programming
• Provide high-level operational support of major school/EFAA events such as White Coat Ceremony, Deans Honors Day, and Graduation
• Develop and deliver content for OPD communications by documenting events and providing curated content for outreach channels
• Manage and maintain recruitment and event inventory, including promotional materials and event supplies, anticipating and repurchasing as needed

Conference Funding, Assessment and Administration:

• Manage the processing of student conference funding requests for scholarly research presentation at conferences, including tracking submissions, reviewing documentation, and timely processing of all financial reimbursements
• Track event scheduling, participation, feedback, and outcomes to ensure program evaluation and reporting goals are met
• Synthesize and evaluate recruitment, engagement, and retention data to inform reporting and programmatic improvements
• Provide high-level operational support to the Office of Professional Development, as assigned by the Senior Program Manager or other office leadership
• Perform other related duties as assigned

Work Environment

This position is primarily campus-based, with a minimum of three in-person days per week. Additional on-site time may be required during peak programming periods. Evening events and limited travel are expected, including attendance at approximately three conferences per year (two recruitment and one professional development).

Additional Information: This position is funded through external grant support. Continuation is guaranteed through 2030.

Additional Position Specific Responsibilities: Required Qualifications: Bachelors degree Minimum of three years of experience in higher education, student affairs, program coordination, or a related field Strong organizational, verbal and written communication, and time management skills Demonstrated ability to manage multiple projects and deadlines Experience planning events or programs Proficiency with Microsoft Office; experience with survey or data tools such as Qualtrics is a plus Ability to work effectively with diverse populations Sound judgment, professionalism, and problem-solving skills

Minimum Qualifications: To qualify you must have a Bachelor's degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.

Preferred Qualifications: Masters degree Five or more years of experience in higher education or student support programs Experience working with or being a student in opportunity programs such as STEP, CSTEP, EOP or HEOP Demonstrated commitment to expanding access and participation in STEM or health professions education

Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $61,2