Program Coordinator

Summary

Summary

The Program Manager Coordinator assists with program support activities. This position requires a team-oriented, organized individual with a strong background in government project management as well as experience in analytics and reporting. The ability to effectively communicate, and to excel and adapt in a fast-paced and dynamic multi-task environment are a must.

Essential Functions:

• Coordinates with contract and subcontract personnel to ensure effective functioning and reporting work moves smoothly from one functional area to another.
• Supports coordination and division level reporting, analytics, trend reporting across multiple programs
• Supports ongoing planning, execution and close out activities.
• Works with program manager and/or client on manpower planning
• Ensure proper training of employees’ subordinates.
• Maintains record of changes in instructions and ensures all team members are informed of changes.
• Ensures completion of administrative reporting, e.g., timecards, daily statistics, logs, and task narratives.
• Responds to client requests and questions.
• Assists with writing manuals, processes, and other documentation.
• Responsible for status and task management reports for area of responsibility.
• Performs a variety of complex analytical tasks in support of one or more contract programs.
• May develop plans, including budgets, and monitors tasks to meet contractual/project requirements for assigned program(s).
• Interacts regularly with customers and other industry representatives to ensure conformance to customer requirements.
• Supports operational reporting metrics and SLA management internal and external
• Identifies and resolves issues to eliminate or mitigate the occurrence of consequences that may impact on the contract.
• Works with the Division Director / Program Manager to resolve issues and concerns.
• Evaluates and monitors the performance and efficiency of programs to ensure that implementation is on target.
• Plans and supports teambuilding events
• Other tasks compatible with position as assigned

• May be requested and required to participate in Proposal Support functions due to expertise

Competencies:

• Problem Solving/Analysis.
• Customer/Client Focus.
• Project Management.
• Personal Effectiveness/Credibility.
• Technical Capacity.

Supervisory Responsibility

None required for this position

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to remain in a stationary position 75% of the time.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Frequently the standard office equipment moves up to 25 pounds.
• Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position. We offer a hybrid remote work environment, and typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours as required by business need. Your manager will describe this opportunity further including the options available for your position.

Travel:

Travel is primarily local during the business day, although some out-of-the-re-area travel and overnight may be expected.

Experience:

• Must have at least 2-4 years of professional experience managing projects.
• 1-year program management experience preferred.
• Must demonstrate ability to manage contracts and personnel.
• Must demonstrate ability to conduct all the responsibilities listed above and demonstrate previous experience.
• Must demonstrate experience in general planning, evaluating, analyzing, and implementing government programs.
• Excellent oral and written communication skills, including ability to communicate solutions effectively to both technical and non-technical audiences.
• Ability to function effectively in challenging situations.

Education

• Bachelor’s degree, preferred.

Additional Eligibility Qualifications

• PMP certification a plus

Security Clearance

Eligible for a DOD Secret Security Clearance

AAP/EEO Statement

All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

About Ho-Chunk, Inc. & All Native Group

Ho-Chunk, Inc. is an award-winning economic development corporation of the Winnebago Tribe of Nebraska. Our mission is to provide long-term economic development for the Winnebago Tribe and job opportunities for Tribal members.

All Native Group is a network of small businesses that support the critical missions of various U.S. Government customers. Our capabilities include telecommunications, health, logistics, specialized training, professional services, and IT solutions. Since earning our first federal contract in 2004, we have continued to grow and diversify our services while maintaining a strong commitment to excellence. As a tribally owned organization, All Native Group operates multiple subsidiary businesses, providing clients with the advantages of working with a small business while leveraging the resources and expertise of a larger, established company. Our work is guided by our core NATIVE values:

• Native American Owned & Proud – Serving the Winnebago Tribe of Nebraska.
• Accountable – To always do what’s right.
• Team-Focused – For inclusive progress.
• Innovative – In creating solutions.
• Visionary – In our purpose and direction.
• Excellence – Through learning and performance.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.