Program Coordinator
The Program Coordinator serves within the USF Health Office of Faculty and Academic Affairs (OFAA) Division of Faculty Development and is responsible for coordinating operational and programmatic activities that support faculty across the academic lifecycle. This position works collaboratively with internal and external stakeholders to support the implementation of a portfolio of faculty development programs, in coordination with division leadership and program owners, contributing to consistent delivery, high-quality participant experience, and measurable outcomes. The role requires strong organizational, communication, and analytical skills to manage multiple concurrent programs and support institutional reporting. This position plays a critical role in advancing faculty success, promoting engagement, and supporting strategic priorities related to faculty retention, promotion, leadership development, and research advancement. The role requires flexibility to support programming that may occur outside of standard business hours. The Program Coordinator position reports to the OFAA Office Administrator.
Coordinates the planning and execution of a comprehensive portfolio of faculty development programs across USF Health, including, but not limited to, research career development, leadership development, mentorship initiatives, mid-career programming, professionalism education, and targeted workshops. Ensures seamless delivery by managing schedules, logistics, and distribution of program materials, and participant engagement while supporting both one-time and longitudinal program offerings.
Serves as a central point of contact for faculty, leadership, and program participants, facilitating effective communication and collaboration across colleges and units. Coordinates the development and dissemination of clear, timely communications related to program offerings, requirements, and outcomes, while ensuring strong engagement with internal and external stakeholders.
Coordinates day-to-day operational activities to support faculty development programs, including maintaining program calendars, coordinating logistics, and supporting faculty and guest facilitators. Ensures alignment with institutional policies and standards while establishing consistent workflows to support quality, scalability, and efficiency across program offerings.
Collects and tracks program data, including participation and feedback, to support OFAA leadership in assessing effectiveness and informing continuous improvement. Prepares reports and summaries for leadership, supporting data-driven decision-making and demonstrating the impact of faculty development initiatives.
Provides operational and analytical support for the ongoing development and refinement of faculty development programming. Supports the identification of emerging needs, implementation of new initiatives, and alignment of program activities with institutional priorities related to faculty success, leadership development, and research advancement.
Project and program management skills (multi-program coordination
Excellent written and verbal communication
Ability to build relationships across diverse stakeholders
Strong organizational and prioritization skills in a fast-paced environment
Standard business hours with flexibility required
Ability to support early morning or occasional evening programs/event
Hybrid/office-based environment with occasional travel across USF campuses
Bachelor's degree -OR- equivalent combination of education and experience in a related field.
Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
Experience in academic medicine, higher education, or faculty affairs
Prior experience coordinating professional development or training programs
Experience supporting multi-stakeholder environments (faculty, leadership, external partners)
Proficiency in tools such as: Microsoft Office / Teams and Event or program management systems (preferred)
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