Program Coordinator

Supervisory Authority – Has no supervisory responsibility.

Position: Program Coordinator – NSF Research Coordination Network on Assessing and Predicting Job Outcomes in AI (RCN APJO‑AI) at Howard University.

Job Purpose

The Program Coordinator provides comprehensive administrative, operational, financial, and communications support to ensure the effective coordination and execution of network activities. The role serves as the central operational hub for the Network, working closely with the Principal Investigator, project leadership team, Steering Committee, and national partners to meet milestones and reporting deadlines.

Nature And Scope

Coordinating day‑to‑day project management and ensuring effective collaboration across institutions and sectors.

Principal Accountabilities

• Provide administrative and operational support to the Principal Investigator and Network leadership team.
• Coordinate logistics for convenings, workshops, symposia, virtual meetings, and hybrid events—including registration, travel arrangements, venue coordination, catering, audiovisual support, and scheduling.
• Maintain the public‑facing RCN APJO‑AI website and support the preparation of newsletters, social media updates, announcements, and dissemination materials.
• Serve as liaison for communications across the PI team, Steering Committee members, collaborating partners, and general membership.
• Track project milestones, deliverables, and timelines in coordination with the PI to ensure NSF reporting requirements are met.
• Assist with the preparation of annual and final reports, progress documentation, presentations, and briefing materials.
• Manage day‑to‑day project expenditures, track transactions, reconcile budgets, and maintain accurate financial records in compliance with University and sponsor requirements.
• Process payments to vendors, consultants, and external partners, ensuring timely execution and compliance documentation.
• Coordinate travel authorization and reimbursements for faculty, staff, and external collaborators.
• Maintain contact databases for network members, partners, and stakeholders.
• Support coordination of Steering Committee meetings, record proceedings, notes, and action items.
• Assist with onboarding and scheduling of student workers or temporary staff assigned to support project activities.
• Support data collection and basic analysis related to network outputs and workforce research activities.
• Ensure adherence to Howard University policies, sponsor regulations, and administrative compliance requirements.
• Perform other related duties as assigned to support the success of RCN APJO‑AI.

Core Competencies

• Knowledge of office administration, project coordination, and research support practices.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint), Google Workspace, and related productivity tools.
• Experience managing websites, newsletters, and communication platforms is preferred.
• Excellent written and oral communication skills and ability to interact professionally with diverse academic, government, industry, and nonprofit stakeholders.
• Strong organizational skills with ability to prioritize competing tasks, manage complex logistics, and meet deadlines independently.
• Demonstrated ability to manage budgets, track expenditures, and maintain detailed financial records.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Strong interpersonal skills and ability to collaborate effectively across multidisciplinary teams.
• High attention to detail and reliability in supporting compliance and reporting requirements.

Minimum Requirements

Bachelor’s degree and 4–6 years of relevant professional experience in academic, nonprofit, or research program administration. Up to ten (10) years of directly related professional experience may be substituted for educational qualifications. Prior experience supporting grant‑funded research projects is highly desirable.

Benefits

• Health & Wellness: Comprehensive medical, dental, and vision insurance plus mental health support.
• Work‑Life Balance: PTO, paid holidays, flexible work arrangements.
• Financial Wellness: Competitive salary, 403(b) with company match.
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths.
• Additional Perks: Wellness programs, commuter benefits, and a vibrant university culture.

Salary: $65,000‑$75,000 (Compliance Salary Range Disclosure).

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