Program Coordinator

Program Coordinator

The Program Coordinator supports the administrative and operational activities of the Department of Radiation Oncology within the College of Medicine. This role coordinates a wide range of faculty-related processes, including onboarding activities (excluding hiring), faculty relocation, medical licensure, credentialing, office setup, and preparation for patient care and billing. The position is responsible for maintaining accurate faculty data in institutional systems (e.g., FacFacts and other databases), supporting annual faculty evaluations through data collection and reporting, and developing and managing departmental call schedules. In addition, the Program Coordinator serves as the primary office contact, addressing day-to-day operational needs such as facilities coordination, maintenance requests, and supply management. This role ensures efficient workflow, effective communication, and smooth coordination across departmental functions.

Qualifications:

• High School Diploma or GED PLUS four (4) years of administrative or program coordination experience OR Bachelor's degree.

Knowledge, Skills & Abilities

• Strong organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Attention to detail and accuracy in data management
• Effective written and verbal communication skills
• Proficiency with computer systems and databases

Responsibilities

• Coordinate faculty onboarding activities, including relocation, licensure, credentialing, and office setup
• Maintain and update faculty records in FacFacts and other internal databases
• Collect, track, and organize data for annual faculty evaluations
• Develop, maintain, and communicate departmental call schedules
• Serve as the primary office contact for facilities, maintenance, housekeeping, and supply needs
• Coordinate and monitor administrative workflows to ensure efficient departmental operations
• Provide general administrative support to faculty and leadership
• Perform other duties as assigned

Salary Information: See above

Required Documents to Apply: Resume

Optional Documents:

Recruitment Contact Information:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Repetitive Motion, Talking

Frequent Physical Activity:

Hearing, Sitting, Standing, Stooping, Walking

Occasional Physical Activity:

Balancing, Crouching

Benefits Eligible: Yes