Program Coordinator (Temporary)

About The Position

We're on the lookout for an enthusiastic temporary Program Coordinator to join our Utility Water Division team. This is a unique opportunity for someone eager to dive into the world of Wastewater to ensure our operations run smoothly.

Under general supervision, performs a variety of paraprofessional program duties to assist with the overall financial, budgetary, coordination, communication, and/or service delivery of a designated program; may supervise or lead clerical or support staff.

(Not in order of importance)

• Performs a variety of paraprofessional-level activities in the financial, budgetary, coordination, communication, and/or service delivery of a designated program; assists with the organization, implementation, and maintenance of policies and programs; monitors activities for compliance with established standards, requirements, and operational efficiency, and makes recommendations for improvement.
• Coordinates office and business activities, flow of information, and communication; assists with the development, implementation, and evaluation of program projects and objectives; participates in automation and process improvement activities for program areas.
• Prepares and maintains a variety of narrative, financial, and statistical records, reports, and documents; develops and coordinates training materials and activities.
• Reviews and tracks expenses for assigned program functions; assists with the development and monitoring of budget(s), including gathering and reviewing financial data, maintaining spreadsheets, and assisting in the development of other financial and budget documents.
• Plans, assigns, and reviews work for accuracy, completeness, and compliance with established policies and performance standards; develops schedules and establishes priorities; may assist clerical staff with the most complex or technical issues.

• Understands and ensures compliance with laws, codes, rules, and regulations related to assigned program.
• Collaborates and communicates with the public, departments, businesses, and external agencies to share information, coordinate efforts, and resolve a variety of issues related to the assigned program.
• Supports efforts to improve program funding, efficiency, or effectiveness through research, process improvements, and collaboration with external partners, as directed.
• May supervise a team performing varied and complex clerical support work that requires coordination across multiple functions, programs, or organizational levels.
• Performs other related duties as assigned.

The Ideal Candidate

Knowledge of:

• Modern office practices and procedures
• Applicable local, state, and federal laws, rules, and regulations
• Basic practices of financial, budget, coordination, communication, and service delivery activities
• Principles and practices of financial recordkeeping and reporting, including budget tracking, expense monitoring, and reconciliation methods
• Recordkeeping, report preparation, and filing methods
• Project coordination and evaluation
• Effective verbal and written communication and interpersonal skills

• Principles, practices, and procedures of supervision, leadership, evaluation, mentoring, training, team dynamics, and team building

Ability to:

• Perform a variety of paraprofessional activities involved in financial, budget, coordination, communication, and service delivery activities
• Supervise, train, and evaluate the performance of assigned staff
• Compile, reconcile, and organize financial information to support departmental budgets, contracts, and reporting processes
• Prepare accurate and detailed reports, records, correspondence, and other written materials
• Understand and apply relevant laws, codes, rules, regulations, policies, and procedures
• Independently assess problems, evaluate alternatives, and recommend effective solutions
• Use a variety of software applications and department-specific systems to perform assigned tasks
• Promote an organized, professional, and safety-conscious work environment
• Communicate effectively verbally and in writing to a diverse population of individuals and groups
• Foster effective and positive working relationships with individuals from diverse perspectives by demonstrating strong interpersonal skills, including active listening, effective communication, advisory expertise, mediation, conflict resolution, and consensus building

How To Apply

Applications, including answers to supplemental questions, must be submitted online by the final filing date. To apply for this position, click "apply" at the top of this page. An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews. Final candidates will be required to have an in-depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process. The job includes duties and responsibilities that require frequent, regular attendance at our San Luis Obispo County office.

If you have questions or would like to discuss the opportunity further, please contact Human Resources at [email protected]. Confidential inquiries are welcomed.