Please note: This is a direct-hire, internal position. We do not work with external staffing agencies, and we are unable to accept Corp-to-Corp (C2C) applicants at this time.
ATR International, Inc. cannot sponsor work visas (H-1B, F-1 STEM OPT with I-983, or similar). Candidates must have valid U.S. work authorization.
Please note that neither ATR International nor the client offers relocation assistance for this role; candidates must be local or able to relocate independently.
Job Title: Event Programs Coordinator
Location: Cupertino, CA (Fully Onsite)
Employment Type: Contract (6+ Months)
Shift: Monday – Friday, Standard Business Hours
Role Overview
This role provides critical project management and operational support for a leading technology client's Inclusion & Diversity (I&D) external conference program. Working closely with the Program Manager, the Event Programs Coordinator ensures seamless planning, execution, and follow-through across a portfolio of high-profile conferences.
Key Responsibilities
- Event Planning & Execution: Support end-to-end planning and on-site execution of conferences (including anticipated travel in October and November), assisting in developing timelines, run-of-show documents, and operational plans.
- Communications: Draft stakeholder communications, manage the program inbox, resolve employee requests via ServiceNow, and synthesize bi-weekly leadership status reports.
- Attendee Management: Act as a secondary point of contact for Tier 1 attendees via Slack, coordinate registrations, and design/analyze attendee surveys for actionable insights.
- Content Management: Own the intake process for speaker and content submissions, ensuring accurate tracking and coordinating review workflows with internal teams.
- Project Management: Maintain project timelines in Wrike, facilitate team meetings, track action items, and create comprehensive post-event recaps documenting key metrics and learnings.
- Tools & Platforms: Build and refine presentation materials requiring proficiency in Keynote, alongside a working knowledge of Wrike, Slack, and ServiceNow.
What We're Looking For
We are seeking a highly organized, detail-oriented professional who thrives in a fast-paced events environment. You are a strong communicator, comfortable working across teams and time zones, and energized by the intersection of operations, storytelling, and inclusion.
ATR International Benefits & Information
Benefits: Full-time employees (working an average of 30 hours or more) are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, a 401(k) retirement savings plan with employer match (available after 1 year of employment), commuter benefits, employee discount and referral programs, and life and supplemental income insurance. Paid sick leave is provided in accordance with applicable state and local laws.
Compensation: Final offer amounts are determined by factors including your relevant skills, education, and experience, as well as the benefits package you select.
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