Program Manager

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Position Summary:

The School of Population and Global Health brings together investigators from diverse disciplinary backgrounds who develop new quantitative, qualitative and interdisciplinary methods for the study of the determinants of health and of the impact of public health and clinical interventions on the health and well-being of populations worldwide.

As one of three departments in the School of Population and Global Health, the Department of Global and Public Health aims to address health inequities and advance public health — locally, nationally, and globally — through action-oriented research, interdisciplinary training and experiential learning, allyship, and equitable partnerships.

The Department houses two new initiatives, the Nkabom Nutrition and Sustainable Agri-Food Collaborative and the Pandemic and Emergency Readiness Lab who are respectively moving to assemble interdisciplinary and intersectoral expertise, breaking down silos and co-creating platforms to promote novel research and education within global health and medical communities.

Reporting to the Director of Administration of the School of Population and Global Health (SPGH), and in support of PERL and the SPGH Nkabom Academic Lead, the position works closely with faculty members, trainees, partner institutions, and McGill administrative units. This is a highly collaborative role requiring strong organizational skills, sound judgment, and the ability to manage multiple priorities across two complementary programs.

Primary Responsibilities:

Program Management & Operations

• Manage day‑to‑day operations of program activities across both initiatives, ensuring the effective implementation of program activities and alignment with program objectives
• Develop and maintain internal tracking systems for activities, milestones, deliverables, and reporting requirements
• Work closely with SPGH, Faculty of Medicine and Health Science and central administrative and finance teams to support budget monitoring, expense tracking, and administrative processes

Programming, Events & Training Activities

• Manage the planning and execution of events including seminars, workshops, public lectures, training programs, convenings, and partnership meetings
• Oversee all logistical components including scheduling, invitations, travel arrangement, venues, vendors, communications and on‑site support
• Facilitate visits, exchanges, and collaborative activities between McGill and partner institutions, including international partners
• Maintain event timelines, budgets, and post-event documentation

Partnerships, Trainee & Stakeholder Support

• Serve as a key liaison between SPGH and partner institutions involved in the Nkabom Collaborative, organizing communications, meetings, and collaborative activities with Ghanaian partner institutions and other stakeholders
• Oversee recruitment, enrollment, onboarding, and ongoing organization of trainees, visiting scholars, and postdoctoral fellows
• Facilitate equitable and transparent selection processes for trainees and academic opportunities
• Monitor Postdoctoral Fellows in training at SPGH and other Faculty of Medicine and Health Sciences and McGill academic units and support the identification and support of faculty supervisors for Postdoctoral Fellows across these units, as required

Communications & Reporting Management

• Manage program communications across both initiatives, including updates, outreach materials, and dissemination of program activities and achievements
• Oversee external communications such as newsletters, websites, and social media content
• Contribute to the development of narrative and administrative reports required by funders and internal stakeholders
• Support monitoring and evaluation activities by tracking outputs, outcomes, and program data

Administrative Support

• Provide administrative and operational support for PERL & Nkabom program activities, including scheduling program meetings, preparing agendas and briefing materials, and tracking follow-up actions to support program delivery.
• Manage travel arrangements for leadership and visiting collaborators and partner institutions, expense reports, procurement requests, and reimbursements in compliance with McGill policies
• Draft and support the development of correspondence, presentations, reports, and documents for internal and external audiences, including philanthropic partners and academic stakeholders
• Lead the onboarding of new team members and maintain organized internal filing systems and shared workspaces

Other Qualifying Skills and/or Abilities

• Bachelor’s or Master’s degree in Public Health, Global Health, International Development, or a related field.
• Experience in program management, program administration, or a closely related role, preferably in academic, research, global health, or international partnership environment.
• Demonstrated experience supporting or managing multi‑institutional and/or international collaborations is a strong asset
• Experience with research administration or grants coordination in an academic setting, including familiarity with grant submission processes, funder reporting requirements, ethics applications, or budget is an asset
• Previous supervisory or leadership experience is considered an asset
• Strong interpersonal and communication skills, with demonstrated ability to work effectively with diverse stakeholders across institutions, cultures, and professional backgrounds.
• Proven experience planning and delivering events, training programs, academic convenings, or similar initiatives.
• Excellent written communication skills, with experience drafting reports, correspondence, briefing materials, and program documentation for varied audiences.
• High level of professionalism, discretion and comfort working with senior and high‑profile stakeholders, including academics, policymakers, clinicians, and philanthropic partners.
• Ability to work independently and proactively, while also contributing effectively within a highly collaborative, fast‑paced environment.
• Familiarity with administrative processes, including expense tracking, procurement, and the use of administrative platforms and tools.
• Excellent command of English (oral and written) is required; knowledge of French is an important asset.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.
For a definition of our language proficiency levels, please click here.

Job Profile: