Key Performance Indicators (KPIs)
- Achievement of grant objectives and deliverables
- Student recruitment and retention outcomes
- Program participation and completion rates
- Timely submission of grant reports
- Budget compliance and fiscal stewardship
- Community partnership development
- Participant satisfaction and success metrics
Essential Functions (Principal Duties and Job Responsibilities):
- Manage day-to-day operations of Centers of Excellence grant programs.
- Monitor grant deliverables, timelines, milestones, and performance metrics.
- Ensure compliance with federal, state, institutional, and sponsor requirements.
- Coordinate grant reporting and documentation.
- Develop and implement programs supporting student recruitment, retention, academic success, and professional development.
- Coordinate pipeline programs, undergraduate, graduate, and health professions students.
- Facilitate summer enrichment and workforce development initiatives.
- Support faculty development and mentoring activities.
- Coordinate student support services and academic success initiatives.
- Track participant outcomes and progress toward program goals.
- Assist with recruitment and selection of program participants.
- Organize workshops, seminars, and leadership development activities.
- Collect and analyze program performance data.
- Develop outcome measures and dashboards.
- Prepare annual, semi-annual, and final grant reports.
- Support continuous quality improvement initiatives.
- Develop relationships with schools, colleges, healthcare organizations, and community partners.
- Coordinate outreach and recruitment efforts.
- Represent the institution at community and professional events.
- Supervise program coordinators, student workers, and support staff as assigned.
- Facilitate team meetings and project planning activities.
- Support strategic planning efforts for the Centers of Excellence.
- Under the direction of the associate dean for business and finance, monitor grant budgets and expenditures.
- Collaborate with finance staff to ensure appropriate use of grant funds.
- Prepare budget reports and assist with grant renewals and continuation applications.
- Track participant stipends, scholarships, and program expenditures.
Knowledge, Skills, Abilities Preferred:
- Demonstrated effectiveness to advancing a culture and climate of diversity, equity, belonging and anti-oppression.
- Demonstrated effectiveness as a leader of faculty and staff.
- Outstanding interpersonal and communication skills.
- Ability to write policies and procedures.
- This position will require strong leadership and organizational skills, as well as a deep understanding of academic policies and procedures.
Education and Experience Required:
- Bachelor’s degree in Higher Education, Public Health, Healthcare Administration, Education, Business Administration, or related field.
- 3–5 years of program management experience.
- Experience analyzing data
- Experience managing federally funded grants (HRSA, NIH, Department of Education, CDC, etc.).
- Experience in higher education, healthcare, workforce development, or student success programs.
Education and Experience Preferred:
- Master’s degree in Higher Education, Public Health, Healthcare Administration, Education, Business Administration, or related field.
- Experience with HRSA Centers of Excellence grants.
- Knowledge of health professions education and workforce diversity initiatives.
- Experience with grant writing and grant reporting.
Licensure, Certification or Registration Required:
- None
Licensure, Certification or Registration Preferred:
- None
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