Program Performance & Planning Coordinator

Responsive Recruiter

The program Performance & Planning Coordinator supports the Program Manager in the planning, financial monitoring, reporting, evaluation, and continuous improvement of assigned programs. This position performs budget and program analysis, prepares accurate reports for funding sources, develops tools to monitor program performance, and assists with identifying opportunities to improve operational efficiency. The Coordinator works closely with the Program Manager, fiscal staff, program personnel, and other departments to ensure accurate data, timely reporting, and compliance with organizational and funding requirements.

Primary Responsibilities

1. Assist the Program Manager with the development, monitoring, and analysis of program budgets, expenditures, revenues, projections, and budget variances.

2. Develop and maintain Excel spreadsheets, dashboards, and other analytical tools to monitor budgets, program performance, service levels, and operational trends.

3. Assist with preparation and submission of accurate and timely programmatic reports to funding sources using required reporting systems and software.

4. Assist with budget amendments, financial projections, cost analysis, and supporting documentation as needed.

5. Work with Program Manager(s) and program staff to evaluate workflows, identify operational inefficiencies, and recommend process improvements.

6. Assist with programmatic, operational, development, and financial analysis of the Senior Nutrition Program and other assigned programs.

7. Coordinate with departments to collect and maintain data related to organizational standards, performance measures, strategic goals, and other agency-wide initiatives.

8. Develop professional reports, charts, presentations, infographics, and other materials for program recruitment, community education, funding applications, management presentations, and stakeholder communication.

9. Protect confidential financial, participant, employee, and organizational information.

10. Perform all other duties as assigned by supervisor.

Work Experience

Required: Experience in program quality improvement.

Preferred: Prior experience in budget development and analysis and program quality improvement in a nonprofit, grant funded, or community-based setting.

Education/Certifications/Licensure

Required: Bachelor's degree in Business Administration, Accounting, Finance, Public Administration, Nonprofit Management, or a related field.

Preferred: Masters degree in one of the fields as required.

Skills

Required: Excellent computer skills and knowledge of Microsoft; Strong proficiency in Excel is required; Excellent communication and interpersonal skills; Ability to make presentations and/or educate groups of people on available services; Ability to establish and maintain professional relationship with individuals and co-workers at all levels; Ability to maintain confidentiality; Ability to learn new tasks quickly and efficiently; Ability to handle multiple tasks simultaneously and meet deadlines.

Preferred: Ability to develop and maintain spreadsheet, formulas, financial worksheets, data analysis tools, charts, and reports. Budgeting, financial analysis, expense monitoring, projections, and variance analysis.

Physical Requirements

Must have a valid driver's license, reliable transportation, a safe driving record, and be eligible for insurance coverage in the operation of Agency vehicles. Must be able to pass a criminal background check and physical examination. Able to perform the following physical requirements of the position with or without reasonable accommodation: critical sensory requirements include general vision; specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Hear or listen in the normal range (corrected) and speak and give directions clearly. Able to walk, sit, stand, kneel, crouch, crawl, reach, lift, carry, push, pull or otherwise move objects up to 10 lbs., and occasionally lift and/or move up to 25 pounds.

Welcome to Community Action Corporation of South Texas (CACOST)!

CACOST is a private non-profit organization established in 1971 and funded through federal, state and local grants. CACOST currently serves 16 counties via a wide variety of community programs and services. CACOST lives its mission each day, which is to continuously improve the lives of South Texans by providing high quality health care, education, housing and economic opportunities to reduce poverty through services and partnerships.

CACOST is looking for employees who are interested in accomplishing our mission, which can be both rewarding and challenging. We count on our employees to contribute directly to the growth and success of our agency. Because the quality of our staff is the key to our success, we carefully select our new employees. Apply today to join our CACOST family and take pride in being a member of our team.