Job Title
*THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*
Major duties and responsibilities include but not limited to:
- Supporting fiscal service programs by tracking requests, employee requirements, databases, reports, correspondence, training, travel, and other administrative activities while providing weekly updates to leadership
- Researching files, databases, financial reports, regulations, and other sources to compile information for audits, reconciliations, policy updates, and program activities while ensuring materials are accurate and accessible
- Supporting fiscal service training by developing, obtaining, scheduling, and coordinating training materials, trainers, and sessions
- Monitoring operating programs, training, and KPIs while recommending improvements to leadership to help achieve organizational goals
- Providing comprehensive office support by answering calls, assisting visitors and staff, coordinating contacts and schedules, and responding to routine fiscal service inquiries
- Processing and preparing correspondence, reports, memoranda, presentations, mail, inquiries, and meeting minutes while conducting research and maintaining accurate documentation
- Maintaining organized electronic administrative filing and tracking systems for office and personnel records in accordance with hospital policies
- Maintaining the fiscal SharePoint site, records, calendars, meetings, telework schedules, and employee personnel folders while ensuring records are properly managed according to VA guidelines
- Ensuring accurate employee time and leave records, advising staff on leave regulations, and verifying payroll-related authorization and timecard documentation
- Processing travel requests, verifying documentation, arranging cost-effective official travel, and calculating reimbursable mileage according to federal regulations
- Managing fiscal service procurement by preparing purchase requests and orders, maintaining records, ensuring funding and regulatory compliance, and resolving purchasing issues with vendors and stakeholders
- Performing other related duties as assigned
Work Schedule: Monday to Friday; 08:00 a.m. to 04:30 p.m.
Recruitment & Relocation Incentives: Not authorized
Critical Skills Incentive (CSI): Not approved
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