Project controller/ project coordinator

1. Key Roles and Responsibilities Project Administration Maintain project documentation, filing systems, and records in line with ISO 9001 requirements. Prepare project reports, meeting minutes, and action registers. Track project deliverables, deadlines, and follow-up actions. Coordinate meetings and assist with tender and proposal documentation. Ensure project information is accurate and maintained according to company procedures. Schedule and Progress Tracking Develop and maintain project trackers, dashboards, and schedules. Monitor project milestones, deliverables, and progress. Follow up with internal teams, suppliers, and subconsultants on outstanding actions. Support resource planning and project scheduling activities. Prepare regular progress reports for Project Managers. Financial and Commercial Support Monitor project budgets, expenditure, and resource hours. Track project performance against approved budgets. Prepare and coordinate client invoicing processes. Process and track supplier and subcontractor invoices. Maintain records of project costs, variations, commitments, and procurement activities. Support financial reporting and cash flow monitoring. Contract and Commercial Administration Assist with contract and purchase order administration. Maintain registers for claims, commitments, and variations. Track subcontractor expenditures against budgets. Manage contractual correspondence and payment follow-ups. Ensure compliance with contractual requirements. Document Control and Quality Management Manage document registers, revision histories, and document transmittals. Control the distribution and archiving of project deliverables. Ensure compliance with quality management systems and procedures. Maintain accurate document control processes. Stakeholder Coordination Liaise with clients, contractors, suppliers, and subconsultants. Facilitate communication between project teams and external stakeholders. Coordinate meetings and stakeholder engagement activities. Follow up on requests for information and project actions. Technical and Project Support Assist with technical reports, presentations, and project documentation. Support project execution and study phases. Maintain project databases and trackers. Collect project data and support reporting activities. Develop an understanding of engineering and renewable energy projects. Continuous Improvement Identify opportunities to improve project administration and reporting. Support the development of templates, systems, and procedures. Assist with implementing digital tools and reporting platforms. 2. Education and Experience Requirements Education

Essential Diploma or Degree in: Project Management Engineering Construction Management Quantity Surveying Business Administration Related field

Advantageous Project Management Certification: CAPM PMP PRINCE2 Equivalent certification Experience

Essential 2–5 years' experience in: Project Administration Project Coordination Project Controls Similar project support roles

Advantageous Experience in: Consulting Engineering Infrastructure Projects Renewable Energy Projects Mining Projects Construction Projects Exposure to: Project Financial Administration Commercial Management Cost Tracking Invoicing Processes 3. Core Competencies Project Management Competencies Project coordination and administration Schedule and milestone tracking Resource planning support Progress monitoring and reporting Project lifecycle understanding Financial and Commercial Competencies Budget monitoring Cost control and expenditure tracking Financial reporting Commercial administration Contract administration Cash flow monitoring Quality and Compliance Competencies Document control management Quality management system compliance Contractual compliance Record management Analytical Competencies Data analysis and reporting Problem-solving Performance monitoring Risk awareness and commercial judgment 4. Skills Technical Skills Advanced Microsoft Excel Microsoft Word Microsoft Power Point Microsoft Project or equivalent scheduling software Share Point (advantageous) Document management systems Electronic filing systems Project tracking and reporting tools Professional Skills Strong organizational and planning abilities Report writing and documentation Financial administration Budget tracking and invoicing Stakeholder management Contract administration Data management and analysis Technical document review Ability to interpret technical drawings and reports Communication Skills Excellent verbal communication Excellent written communication Meeting coordination and minute-taking Relationship management 5. Personal Attributes

The ideal candidate should demonstrate:

High attention to detail Professionalism and integrity Strong work ethic Proactive and self-driven attitude Ability to work independently Team-oriented mindset Strong time management skills Ability to manage multiple priorities simultaneously Adaptability and flexibility Strong analytical thinking Commercial awareness Ability to perform under pressure Results-oriented approach Continuous improvement mindset Willingness to learn and develop #J-18808-Ljbffr