PT - Work-Based Learning & Program Collaboration Facilitator (Grant-funded)

PT - Work-Based Learning & Program Collaboration Facilitator (Grant-funded)

Salary:
$40.00 per hour

Summary of Function:
(Grant-Funded) The Work-Based Learning & Program Collaboration Facilitator supports the implementation of the Regional Resilience Initiative, a CTE Innovation Grant, focused on expanding equitable access to work-based learning (WBL) and career pathways for special populations in rural Arizona. This position develops and facilitates industry-led workshops, coordinates employer partnerships, and embeds structured WBL experiences into logistics, allied health, and construction programs.

Typical Duties:

• Serves Students. Provides assistance in a professional and supportive manner to students, ensuring equitable access to program resources and opportunities. Work-Based Learning Coordination: Coordinates and facilitates structured WBL experiences, including internships, apprenticeships, and industry-led simulations, for up to 120 CTE participants. Ensures 100% of participants engage in at least one structured WBL experience aligned with program pathways. Manages WBL placement logistics, including student matching, employer coordination, site visits, and progress monitoring. Tracks WBL participation, completion rates, and competency attainment disaggregated by special population status. Develops and implements WBL protocols, competency frameworks, and assessment tools in collaboration with industry partners. Provides ongoing support to students during WBL placements, addressing barriers and ensuring successful completion.
  
• Employer Partnership Development & Collaboration: Engages and collaborates with one to eight regional employers in logistics, allied health, and construction sectors. Co-designs curriculum, training materials, and competency expectations with industry partners to ensure alignment with workforce demand. Coordinates employer involvement in high-impact technical workshops, including scheduling industry experts to facilitate sessions, demonstrate industry-standard practices, and provide real-time feedback to students. Facilitates regional career roundtables connecting students with employers for networking, mentorship, and direct hiring opportunities. Supports employer engagement strategies that prioritize paid or stipend-supported WBL opportunities for economically disadvantaged students. Documents employer partnership models, best practices, and lessons learned for the statewide replication toolkit.
• Workshop Instruction & Mobile Delivery: Delivers high-impact technical workshops (5-25 total) across rural communities, including San Luis, Parker, Somerton, and Yuma. Facilitates 80-160 hours of combined technical instruction and applied learning per participant cohort. Integrate hands-on, simulation-based training that enables students to demonstrate industry-aligned competencies. Adapts instructional delivery to meet the needs of special populations, including English Language Learners, first-generation college students, economically disadvantaged students, and non-traditional learners. Collaborates with industry experts who physically attend workshops to direct sessions and connects training to current workplace expectations. Supports mobile delivery logistics, including equipment setup, materials preparation, and coordination with rural site hosts.
• Data Collection, Tracking, and Accountability: Maintains accurate and timely data entry in the placement-focused tracking system (Scaffold DataX) for all participants, WBL placements, workshop attendance, competency assessments, and employment outcomes. Disaggregates and analyzes data by special population status to monitor equity and identify participation gaps. Submits quarterly progress reports documenting participation metrics, completion rates, WBL engagement, competency attainment, and employment outcomes aligned to SMART grant goals. Tracks and documents student barriers encountered and interventions implemented to support the removal of systemic obstacles. Maintains confidentiality of student records and complies with FERPA and grant data security requirements. Collaborates with the grant evaluation team to provide participant feedback, case studies, and success stories for inclusion in the statewide replication toolkit and external reporting. Monitors achievement toward grant performance targets and alerts the project coordinator to any deviations requiring corrective action. Coordinates with Scaffold DataX technical staff and project data administrators to ensure proper system configuration, troubleshoot data integration issues, validate data accuracy across multiple platforms (SIS, LMS, workforce tracking systems), and participate in pilot evaluation activities documenting system effectiveness, implementation challenges, and recommendations for institutional adoption and statewide replication.
• Student Support & Career Readiness: Provides career coaching and guidance to students navigating WBL placements and career transitions. Supports students in accessing wraparound services, including transportation assistance, childcare support, safety equipment, and baseline employment prerequisites. Collaborates with career navigators to ensure students receive individualized education and career planning using Pipeline AZ and labor market information. Monitors student progress toward completion of 80-160 hour program requirements and intervenes when barriers emerge. Supports follow-up tracking of employment outcomes, including job placement, internships, apprenticeships, or continued education within six months of completion.
• Supports and participates in strategic planning initiatives and performs other duties as assigned.

Required Qualifications:

• Bachelor's degree in logistics, allied health, construction/trades, workforce development, career and technical education, or related field
• Minimum 3 years of professional experience in logistics, allied health, construction, or related industry sector
• Demonstrated experience coordinating work-based learning, internships, apprenticeships, or employer partnerships
• Experience working with community college students, adult learners, or special populations preferred
• Applicants may indicate any additional language proficiencies in their application materials, including English/Spanish, as relevant to the position

Additional Eligibility Requirements:

• Arizona Driver’s License or Equivalent

Classification:

• Non-Exempt

Position Type & Work Schedule:

• Part-time
  
• Up to 19 hours per week
  
• Work flexible schedule to meet the program, department, and/or institutional needs, which may include Fridays, nights, and/or weekends

Knowledge, Skills, and Abilities:

• Knowledge of and ability to interpret, apply, and follow college policies and procedures
• Knowledge of or ability to maintain organizational structure, workflow, and operating procedures
• Knowledge of work-based learning principles and practices
• Knowledge of employer engagement and partnership development practices
• Knowledge of data collection and reporting practices
• Skill in current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications, Windows, college system platforms, software, and applications especially those specific to the department operations
• Skill and ability to be self-directed and to manage one’s own time
• Skill in performing a variety of duties, often changing from one task to another of a different nature
• Skill in coordinating logistics for programs, events, and services
• Skill in accurate data entry and database record management
• Skill in building and sustaining partnerships with educational institutions, community organizations, and external stakeholders
• Skill in organizing and coordinating multiple activities, schedules, and event-related responsibilities
• Skill in facilitating workshops and training sessions
• Ability to complete all departmental and/or institutional mandatory training or development
• Ability to organize, prioritize, follow multiple projects and tasks through to completion, with close attention to detail
• Ability to work independently and contribute to a collaborative team environment
• Ability to provide assistance in a professional and supportive manner
• Ability to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a professional manner
• Ability to be flexible and supportive, positively and proactively assimilate change in rapid growth environment
• Ability to maintain confidentiality of protected information and follow FERPA and privacy guidelines
• Ability to adapt to a dynamic workload and demands
• Ability to operate relevant equipment required to complete assigned responsibilities for the position
• Ability to adapt and maintain professional composure in emergent situations
• Ability to demonstrate integrity, professionalism, and civility in all job-related actions
• Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using independent judgment and decision-making processes
• Ability to coordinate events and logistics
• Ability to represent the College in community partnerships, regional initiatives, and strategic collaborations
• Ability to manage and update a high volume of student records with accuracy, consistency, and data integrity
• Ability to engage students through outreach and communication
• Ability to build and maintain partnerships with educational and community stakeholders
• Ability to manage multiple projects, timelines, and priorities with accuracy and efficiency
• Ability to facilitate instructional workshops and learning activities
• Ability to establish and maintain positive, effective, and collaborative relationships with individuals at all levels of the organization, students, and the public

Work Environment:

• Inside office environment with normal noise and lighting levels
• Work is performed in an open office environment with staff, students, and community contact and interruptions
• Working environment may include various locations across the service district, with varying noise levels, indoor and/or outdoor locations as needed to support program, department, or institutional needs
• Must be able to perform duties in a variety of weather conditions
  

Physical Demands:

• Prolonged periods sitting at a desk and working on a computer
• Prolonged periods of standing and/or walking
• May lift, carry, push, and/or pull, at times, a minimum of 10 pounds
• Occasionally stoop, bend, kneel, crouch, reach, and/or twist
• Safely and appropriately operate golf carts or district vehicles
• Must be able to navigate various departments of the organization's physical premises

Travel:

• Required to travel to other locations using various modes of private, commercial, or fleet transportation, and as needed to support program, department and institutional needs

Note:

• Location(s): Yuma Campus, San Luis Campus
  
• Not Benefits Eligible
• Grant Funded (CTE Innovative Program) – contingent upon continued funding
• The statements within this document describe the general nature, level, and type of work performed by the individual(s) assigned to this classification and are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified.
  
• The institution and its designated representatives reserve the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice.
  

POSTING DATE:
July 10, 2026

APPLICATION PROCEDURE:
The following materials must be uploaded at the time of application. Any materials submitted via e-mail, fax, or mail will not be accepted. Applications missing any of the below requirements will be considered incomplete and will not be reviewed.

1. Completed Application
2. Resume or Curriculum Vitae (no more than 3 pages)
3. Unofficial Transcripts

ADDRESS INQUIRIES TO:
Arizona Western College
Human Resources
Phone: (928) 344-7505 / FAX: (928) 317-6001 / TTY: (928) 344-7629
Email: [email protected]

ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER