Document Controller

Energy Dome
is a fast-growing company in the energy sector, pioneering the CO2 Battery, an innovative long-duration energy storage solution. Our mission is to accelerate the global transition to renewable energy by providing reliable, sustainable, and cost-effective storage technologies.
As we continue to expand, we are looking for talented professionals to join our dynamic and international team.
In particular we are now looking for a
methodical and highly organized person
to join our
Document Controller
team in Milan.
This position is particularly suitable for candidates with experience in
technical secretarial work, archiving, or document management , especially in structured environments such as engineering, manufacturing, or large service companies.
What you will do:
You will support the execution of projects and internal operations by managing and organizing technical, procedural, and contractual documentation. You will ensure proper registration, versioning, and archiving of documents, as well as compliance with company procedures and quality standards.
Key Responsibilities:
Document Control & Archiving
Maintain and update the Master Document List (MDL)
Ensure accurate file naming, version control, and archiving in shared folders
Guarantee traceability and structured access to documentation
Document Workflows
Follow internal document issuance and approval workflows
Oversee the exchange of documentation with vendors and clients
Prepare and archive transmittals
Template & Quality Compliance
Ensure all outgoing documents meet template and formatting standards
Support the maintenance of templates and documentation guidelines
Follow-up & Coordination
Collaborate with engineers and other stakeholders to ensure timely delivery and updates
Monitor external document submissions (from suppliers and contractors)
Report inconsistencies, delays, or non-compliance
Additional Duties
Support implementation of a Document Management System (DMS/EDMS)
Act as the internal point of contact for documentation-related matters
Help define and improve documentation procedures
Requirements:
Experience in document control or back-office roles in technical settings
Exceptional attention to detail and consistency
Comfortable with repetitive tasks and structured processes
Excellent knowledge of Excel and digital file organization
Good communication and coordination skills
Fluent or professional working knowledge of English
Bonus if you have:
Experience with document coding systems or EDMS platforms
Familiarity with ISO 9001 and quality control processes
Why join us:
Be part of a fast-growing clean-tech company with real impact
Work in a dynamic, international environment
Gain visibility and ownership in a transversal operational role
Remuneration
The role offers a gross annual salary between
€28,000 and €35,000 , in addition to a variable bonus and a structured benefits package, commensurate with experience and seniority.
Energy Dome is an equal opportunity employer.
We evaluate candidates based on merit, skills, and potential. We do not discriminate on the basis of race, gender, age, religion, sexual orientation, disability, nationality, or any other protected characteristic.