Program Coordinator

At the City, weare focused on finding the strongest candidate for the role, and we recognizethat excellence can come from a wide variety of experiences and paths. Whenreviewing applications, we consider an equivalent combination of knowledge,skills, education, and lived experiences that align with the minimumqualifications. If you are interested in this opportunity, we encourage you toview your background broadly and highlight the skills and experiences that bestprepare you for the role.

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Position Summary
The Project Coordinator for Art in Public Places willcoordinate and support public art initiatives located in Fort Collins,Colorado.
The Role of Art in Public Places (APP):
The City established the APP program in 1995 to integrateart into our community through acquisition and maintenance of public art. Artin Public Places directly funds art through construction projects in FortCollins. City of Fort Collins capital projects (budgeted for more than $250,000)dedicate 1% of estimated costs to add art to these projects.
Essential Duties and Responsibilities:

Project Coordination & Delivery
-Coordinate and assist in the full lifecycle of large public art project/s and or manage small public art projects, including planning, artist selection, design development, fabrication, installation, and project documentation
-Develop and maintain project timelines, budgets, and work plans Work with cross-functional teams, including internal staff, partners, artists, fabricators, engineers, and contractors
-Assist and monitor project scope, risks, and changes, ensuring projects stay on schedule and within budget
-Maintain project documentation and records
-Duties must align/adhere to APP and City policy and regulations
-Coordinate and create related documents for necessary approvals by the Arts & Culture Board and City Council
-Maintain online public art inventory
-Coordinate public art maintenance
Artist & Stakeholder Coordination
-Serve as a liaison for commissioned artists (visual and performance) guiding them through project requirements, processes, and expectations
-Facilitate artist selection processes including RFQ/RFP, panel coordination, interviews, and contract development
-Build and maintain relationships with community members, partners, and stakeholders to ensure projects are inclusive and responsive
Contracting & Compliance
-Assist in processing contracts, scopes of work, and agreements with artists and vendors
-Support staff to ensuring compliance with local, state, and federal regulations, including public procurement processes
Community Engagement & Communication
-Support and/or lead community engagement efforts related to public art projects
-Translate project team input into project direction in collaboration with artists
-Create outreach documents and schedule outreach events
-Work with the APP staff in communicating updates to the general public through the website, social media and newsletters
Budget & Financial Oversight
-Assist in tracking and managing project budgets
-Create, process and track invoices and work orders,
Installation & Site Coordination
-Schedule project team meetings to discuss installation logisitics
-Help coordinate site readiness, permitting, and installation logistics
-Work with engineers, fabricators, and city departments to ensure safety and feasibility
-Help coordinate installation to ensure alignment with approved designs and standards
Management Responsibilities:
No

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge Skills and Abilities:
-Ability to contribute effectively and creatively in a team-oriented, collaborative environment.
-Ability to follow departmental policies and procedures and ability to interpret them appropriately.
-Ability to work effectively both independently and as part of a team.
-Knowledge of principles of budget management and business practices.
-Excellent planning and organizational skills.
-Attention to detail and ability to handle multiple tasks effectively.
-Must be proactive, able to prioritize, and adapt in a diverse and ever-changing environment.
-Excellent customer service skills.
-Ability to develop and maintain positive and effective working relationships with employees, management, customers, and general public.
-Proficiency in Microsoft Office software including word processing, database, and presentation.
-Knowledge of photo editing and graphics applications (Adobe Illustrator, Photoshop, and InDesign preferred.
-Excellent verbal and written communication skills.
-Ability to lead, train and provide work direction.
-Knowledge of math and accounting functions.
-Maintains and leads a safe working environment.
Required Qualifications
Minimum - Collegedegree or equivalent work experience
Description: Bachelor’s degree in art, arts administration, art history, or relatedfield from an accredited college. Experience in project management.
The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.
Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.
TheCity is committed to equal employment opportunity for all applicants andemployees. Employment decisions will comply with all applicable lawsprohibiting discrimination in employment. The City does not toleratebehavior that results in the terms and conditions of employment beingadversely impacted based on an employee’s protected status, or anybehavior that violates this policy.
Consistent with the City’s respect for the rights and dignity of each employee,the City is committed to providing a work environment that is free fromunlawful discrimination and harassment. The City prohibits discrimination orharassment based on protected characteristics, including race, color, nationalorigin, ancestry, creed, religion, sex, sexual orientation (including perceivedsexual orientation), gender, gender identity, gender expression, disability,age 40 years or older, pregnancy or related condition, military, veteran statusor uniformed service member status, genetic information, marital status or anyother status protected under federal, state or local law.
The City is committed to providing a healthy and safe work environment. Inaddition to the City’s commitment to equal opportunity employment, theCity strictly prohibits discrimination or retaliation against an employeewho raises any reasonable concern about workplace violations of governmenthealth or safety rules or a significant threat to the health or safety of Cityemployees or the public, if the City controls the workplace conditionsgiving rise to the threat or violation.
Note: Some information in your application may be public information under the Colorado Open Records Act.