Program Manager

The Program Manager oversees the development, operational planning, establishment, execution, and evaluation of investigator and institutional extramural programs, including grant-funded initiatives. This role is pivotal in ensuring compliance with funding agency guidelines, financial stewardship, and effective collaboration with stakeholders. The Program Manager acts as a liaison between Principal Investigators (PIs), Grants Management, and project teams while providing technical and professional leadership to support program objectives.

Essential Functions (Principal Duties and Job Responsibilities):

• Coordinate and assist with proposal writing and detailed budget preparation, ensuring alignment with project goals, including personnel costs, equipment, supplies, travel, and indirect costs.
• Manage contracts, grants, and state funding by approving and monitoring budget expenditures and preparing budget revisions.
• Provide interim and final status reports on all accounts and ensure adherence to university, state, and federal policies.
• Track grant expenditures continuously against approved budgets, identify variances, and implement corrective actions.
• Ensure adherence to all grant regulations and compliance requirements, including federal and state guidelines.
• Assist with internal and external audits related to grant funds.
• Prepare accurate and timely financial reports for funders, including narrative explanations for budget deviations
• Analyze financial data to identify trends, assess project performance, and inform decision-making.
• Work closely with program staff to understand project needs, allocate funds appropriately, and address financial concerns.
• Meet regularly with Principal Investigators and project managers to report progress and ensure outcomes are met in a timely fashion.
• Develop and implement systems and processes to establish and maintain records for program activities.
• Assist in establishing and implementing short- and long-range research goals, objectives, policies, and operating procedures.
• Perform other job-related duties as assigned to ensure the efficient operation of the program/project.

Knowledge, Skills and Abilities Required:

• Strong managerial skills with the ability to oversee multiple research and grant projects.
• Knowledge of grant regulations, budget preparation, and financial management principles.
• Proven ability to work effectively with local, state, and federal agencies.
• Experience in processing sub-award agreements, consultant contracts, and requisitions.

Knowledge, Skills, Abilities Preferred:

• Ability to gather data, compile information, and prepare detailed reports.
• Exceptional communication and interpersonal skills, including the ability to present facts and recommendations effectively.
• Strong organizational, analytical, and data interpretation skills.
• Knowledge of office administration tools, including efficient filing systems and financial tracking software.
• Exceptional communication and interpersonal skills, including the ability to present facts and recommendations effectively.

Education and Experience Required:

• Bachelor’s degree (B.A.) from an accredited college or university with at least two (2) years of directly related management expertise in fiscal services and administration.
• Previous grant experience is preferred.

Equal Employment Opportunity Statement

Meharry Medical College complies with Title IX and is an affirmative action employer. Candidates will be considered for employment without discrimination for an non-merit reason such as race, color, national origin, sex, religion, age, handicap or veteran status.